EFSP REQUEST FOR PROPOSAL - PHASE 38
Opens Jan 25 2021 09:00 AM (PST)
Deadline Feb 12 2021 11:59 PM (PST)
Description


1.0 BACKGROUND

EFSP is a Federal program administered by the U.S. Department of Homeland Security’s Federal Emergency Management Agency (FEMA) and has been entrusted through the McKinney-Vento Homeless Assistance Act of 1987 (PL 100-77) “to supplement and expand ongoing efforts to provide shelter, food and supportive services” for hungry and homeless people across the nation.


Organizations that are exempt under Section 501(c)(3) of the Internal Revenue Code and are classified as “not a private foundation” under Section 509(a) are welcome to apply. Organizations must operate or demonstrate the ability to operate within Los Angeles County.


2.0 GENERAL INFORMATION 


Los Angeles County Emergency Food and Shelter Program (EFSP) has been awarded $6,816,562 for Phase 38.


The Los Angeles County Local Board is requesting applications on behalf of the Emergency Food and Shelter Program (EFSP) for the County of Los Angeles. The purpose of this Request for Proposal (RFP) is to identify nonprofit organizations and local government agencies, known as Local Recipient Organizations (LROs), to provide services for EFSP Phase 38.

APPLICATIONS MUST BE SUBMITTED IN ACCORDANCE WITH THE INSTRUCTIONS LISTED IN THIS RFP. Late or incomplete applications will not be accepted. 

EFSP Los Angeles Local Board reserves the right to amend or modify the requirements of this RFP as necessary, as well as to cancel, in part or in its entirety, this RFP if it is in their best interest to do so. This RFP does not commit the EFSP Local Board to provide an award or to pay costs incurred in response to this request. 

EFSP funding varies from one year to the next and is neither automatic, nor guaranteed. Each year the EFSP Local Board reviews and scores all eligible applications submitted and makes allocation decisions based on recommendations through the scoring process to ensure that funds are provided to agencies to provide the most effective and efficient delivery of emergency services across the county. Applicants must not regard EFSP funding as part of their annual operational funding base, but as supplemental funding to meet specific emergency needs not to exceed 40% of their program budget (not overall agency budget)





This RFP references two types of applicants: 

1. New Applicants: Qualified organizations that have never been funded or were not funded in the previous phase/year.

2. Returning Applicants: Qualified organizations that have received EFSP funding in previous phase/year. 


The minimum grant amount that can be requested by any organization is $2,500 in all combined categories or a single category.  

New or Returning Applicant

Minimum request amount in all combined categories or a single category

Maximum request amount

New Agency

$2,500

$10,000

Returning Agency (funded in Phase 37 or Phase CARES)

$2,500

$500,000


3.0 SPENDING PERIOD 


The spending period for Phase 38 funds will begin on January 1, 2020 and end on May 31, 2021. (spending periods are subject to change by the EFSP National Board)


4.0 OVERVIEW OF THE REQUEST FOR PROPOSALS

Emergency Food and Shelter Program Los Angeles Local Board is Accepting Proposals for Phase 38 (Phase 38 spending period: January 1, 2020 thru May 31, 2021)

The RFP will be open from January 2025, 2021 through February 12, 2021 January 2021 at 11:59 PM (PST) via electronic submission at https://unitedwayla.smapply.io/prog/efsp38












Funding


Emergency Food and Shelter Program (EFSP) is currently accepting applications in the following categories:


Shelter Category:

  • Mass Shelter
  • Other Shelter
  • Rental/Mortgage Assistance


Food Category 

  • Served Meals
  • Other Food
  • Food Bank



CATEGORY DESCRIPTIONS

SHELTER CATEGORY DESCRIPTION and Eligible Program Costs:

MASS SHELTER CATEGORY: is intended to allow mass shelter providers (five beds or more in one location) to provide on-site housing for clients. An agency must be awarded funds under mass shelter by the Local Board in order to have expenditures under the Mass Shelter category. 

· Los Angeles County utilizes Option 2: Per Diem Allowance ($12.50) 

OTHER SHELTER CATEGORY: is intended to allow agencies to provide off-site emergency housing for clients. Agencies may not operate as vendors for themselves or other LROs; self-billing is not eligible with EFSP funding. 


RENT/MORTGAGE CATEGORY DESCRIPTION and Eligible Program Costs:


RENT/MORTGAGE CATEGORY: is intended to allow agencies to pay up to a one-month amount of rent or mortgage for qualifying clients. Each household may receive this assistance only one time per spending period across all EFSP funded agencies in Los Angeles County, not just within a single organization. 

Eligible Items: 

- One month of past due balance of rent or mortgage 

- One month of current balance of rent or mortgage 

- First month’s rent


FOOD CATEGORY DESCRIPTION and Eligible Program Costs:


SERVED MEAL CATEGORY: is intended to allow mass feeding facilities to pay for the purchase of food items, items used to prepare and serve food, and other food-related items to assist in the mass feeding of eligible clients. Your agency must be awarded funds under mass feeding by your Local Board in order to have expenditures under the Served Meals category.

  • Los Angeles County utilizes Option 2: Per Meal Allowance ($2.00)


OTHER FOOD CATEGORY: is intended to allow agencies such as food pantries and food banks to pay for the purchase of food items, food vouchers and food gift cards/certificates to assist in the feeding of eligible clients.


FOOD BANK CATEGORY DESCRIPTION and Eligible Program Costs

FOOD BANK: is intended to allow agencies such as food pantries and food banks to pay for the purchase of food items, food vouchers and food gift cards/certificates to assist in the feeding of eligible clients.


*A “Food Bank” is defined as “Large Food Banks that provide food to smaller food pantries for disbursement. If you are uncertain if you are a food pantry or food bank, please verify with the local board prior to completing application for EFSP funding. Applications submitted in error may not be accepted. 


Please Note: Additional “Food Bank” questions on the application must be completed when applying in this category


New Eligible Costs

LROs may use Phases 38 funding to purchase Personal Protective Equipment (PPE). For all service providers, the purchase of PPE specifically intended to prevent or mitigate the transmission of communicable diseases is permitted. PPE must fall within the guidelines of the CDC, FDA, or state and local health requirements, as applicable to each LRO. Additional factors regarding eligibility include:


• PPE expenditures are limited to 10% of an LRO’s award (Phases 37 and CARES, Phase 38). If an LRO receives an award for both phases, then 10% may be used from each phase.


• PPE may be directly distributed to LRO staff and volunteers to conduct and deliver services and/or clients to receive services.


• EFSP funds cannot be used to purchase PPE for general distribution to the public or for use outside of an LRO’s mission area.


While LROs can use funding to purchase PPE, funding cannot be used for COVID-19 testing.


PROPOSAL PROCESS

  • Proposals will only be accepted electronically through Survey Monkey Apply
  • Please refer to Mandatory Attachments information. If any of the proposal information is incomplete or missing, the proposal will be deemed unresponsive and incomplete, and will not meet the threshold for scoring and allocation.
  • Proposals will be reviewed and scored by EFSP Local Board members and volunteers. Only those proposals that meet the threshold will be forwarded for scoring. Proposals missing answers to any of the questions or required attachments will be considered incomplete and will not meet the threshold for scoring. 


APPEALS

  • If your agency is not selected for participation, you have the right to appeal, provided that your appeal is based upon Board violations of program regulations only.  No appeals will be heard on the basis of scores or award level.
  • A written appeal must be submitted within the timeline indicated in your notification email.
  • You will have the opportunity to present your appeal to the Board or a committee of Board members. You will be notified in writing of the outcome of your appeal.


5.0 CRITERIA FOR EMERGENCY FOOD AND SHELTER PROGRAM (EFSP) FUNDING 

In order to be eligible for funding under the Emergency Food and shelter Program (EFSP) applicants must meet the following criteria:

• Be nonprofit or an agency of government;
• Not be debarred or suspended from receiving Federal funding;
• Have a checking account and sign up for EFT (cash payments are not allowed);
• Have an accounting system or fiscal agent approved by the Local Board;
• Have a Federal Employer Identification Number (FEIN);
• Have a Data Universal Number System (DUNS) number issued by Dun & Bradstreet (D&B) and provide along with other required associated information;
• Have a valid email address for program communication and electronic signature processes;
 
• Conduct an independent annual audit if receiving $100,000 or more in EFSP funds; conduct an annual accountant's review if receiving $50,000 to $99,999 in EFSP funds.  See Annex 12, page 103.
• Conduct annual audit, if expending $750,000 or more in Federal funds, in compliance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR 200 of the Office of Management and Budget (Uniform Guidance);
• Be providing services and using its other resources in the area in which they are seeking funding;
• Practice nondiscrimination (those agencies with a religious affiliation wishing to participate in the program must not refuse services to an applicant based on religion or require attendance at religious services as a condition of assistance, nor will such groups engage in any religious proselytizing in any program receiving EFSP funds;
• Have a voluntary board if private, not-for-profit;
• To the extent practicable, involve homeless individuals and families, through employment,  volunteer programs, etc., in providing emergency food and shelter services.



Additional Information


Los Angeles Local Board Priorities: The Emergency Food and Shelter National Board mandates that Local Boards must set funding priorities annually prior to the selection of agencies for funding. The Los Angeles Local Boards looked at resources available in the community, the emergency food and shelter needs of the community, gaps in services in the community and focus the dollars to address these needs in the areas of emergency food and shelter.


Los Angeles County Local Board Priorities:


1. Chronically Homeless 


2. Veterans 


3. Families 


4. Transitional Age Youth (TAY) 



About EFSP: For more information about the Emergency Food and Shelter Program Los Angeles Local Board, please visit the EFSP Los Angeles Local Board website.



Penalty

Returning unused funds in any prior EFSP Phase will result in the reduction of your projected award amount for the current Phase applying in, by the dollar amount that was returned unspent. Returning unspent funds in more than one previous Phase may prevent an agency from further EFSP awards






EFSP REQUEST FOR PROPOSAL - PHASE 38



1.0 BACKGROUND

EFSP is a Federal program administered by the U.S. Department of Homeland Security’s Federal Emergency Management Agency (FEMA) and has been entrusted through the McKinney-Vento Homeless Assistance Act of 1987 (PL 100-77) “to supplement and expand ongoing efforts to provide shelter, food and supportive services” for hungry and homeless people across the nation.


Organizations that are exempt under Section 501(c)(3) of the Internal Revenue Code and are classified as “not a private foundation” under Section 509(a) are welcome to apply. Organizations must operate or demonstrate the ability to operate within Los Angeles County.


2.0 GENERAL INFORMATION 


Los Angeles County Emergency Food and Shelter Program (EFSP) has been awarded $6,816,562 for Phase 38.


The Los Angeles County Local Board is requesting applications on behalf of the Emergency Food and Shelter Program (EFSP) for the County of Los Angeles. The purpose of this Request for Proposal (RFP) is to identify nonprofit organizations and local government agencies, known as Local Recipient Organizations (LROs), to provide services for EFSP Phase 38.

APPLICATIONS MUST BE SUBMITTED IN ACCORDANCE WITH THE INSTRUCTIONS LISTED IN THIS RFP. Late or incomplete applications will not be accepted. 

EFSP Los Angeles Local Board reserves the right to amend or modify the requirements of this RFP as necessary, as well as to cancel, in part or in its entirety, this RFP if it is in their best interest to do so. This RFP does not commit the EFSP Local Board to provide an award or to pay costs incurred in response to this request. 

EFSP funding varies from one year to the next and is neither automatic, nor guaranteed. Each year the EFSP Local Board reviews and scores all eligible applications submitted and makes allocation decisions based on recommendations through the scoring process to ensure that funds are provided to agencies to provide the most effective and efficient delivery of emergency services across the county. Applicants must not regard EFSP funding as part of their annual operational funding base, but as supplemental funding to meet specific emergency needs not to exceed 40% of their program budget (not overall agency budget)





This RFP references two types of applicants: 

1. New Applicants: Qualified organizations that have never been funded or were not funded in the previous phase/year.

2. Returning Applicants: Qualified organizations that have received EFSP funding in previous phase/year. 


The minimum grant amount that can be requested by any organization is $2,500 in all combined categories or a single category.  

New or Returning Applicant

Minimum request amount in all combined categories or a single category

Maximum request amount

New Agency

$2,500

$10,000

Returning Agency (funded in Phase 37 or Phase CARES)

$2,500

$500,000


3.0 SPENDING PERIOD 


The spending period for Phase 38 funds will begin on January 1, 2020 and end on May 31, 2021. (spending periods are subject to change by the EFSP National Board)


4.0 OVERVIEW OF THE REQUEST FOR PROPOSALS

Emergency Food and Shelter Program Los Angeles Local Board is Accepting Proposals for Phase 38 (Phase 38 spending period: January 1, 2020 thru May 31, 2021)

The RFP will be open from January 2025, 2021 through February 12, 2021 January 2021 at 11:59 PM (PST) via electronic submission at https://unitedwayla.smapply.io/prog/efsp38












Funding


Emergency Food and Shelter Program (EFSP) is currently accepting applications in the following categories:


Shelter Category:

  • Mass Shelter
  • Other Shelter
  • Rental/Mortgage Assistance


Food Category 

  • Served Meals
  • Other Food
  • Food Bank



CATEGORY DESCRIPTIONS

SHELTER CATEGORY DESCRIPTION and Eligible Program Costs:

MASS SHELTER CATEGORY: is intended to allow mass shelter providers (five beds or more in one location) to provide on-site housing for clients. An agency must be awarded funds under mass shelter by the Local Board in order to have expenditures under the Mass Shelter category. 

· Los Angeles County utilizes Option 2: Per Diem Allowance ($12.50) 

OTHER SHELTER CATEGORY: is intended to allow agencies to provide off-site emergency housing for clients. Agencies may not operate as vendors for themselves or other LROs; self-billing is not eligible with EFSP funding. 


RENT/MORTGAGE CATEGORY DESCRIPTION and Eligible Program Costs:


RENT/MORTGAGE CATEGORY: is intended to allow agencies to pay up to a one-month amount of rent or mortgage for qualifying clients. Each household may receive this assistance only one time per spending period across all EFSP funded agencies in Los Angeles County, not just within a single organization. 

Eligible Items: 

- One month of past due balance of rent or mortgage 

- One month of current balance of rent or mortgage 

- First month’s rent


FOOD CATEGORY DESCRIPTION and Eligible Program Costs:


SERVED MEAL CATEGORY: is intended to allow mass feeding facilities to pay for the purchase of food items, items used to prepare and serve food, and other food-related items to assist in the mass feeding of eligible clients. Your agency must be awarded funds under mass feeding by your Local Board in order to have expenditures under the Served Meals category.

  • Los Angeles County utilizes Option 2: Per Meal Allowance ($2.00)


OTHER FOOD CATEGORY: is intended to allow agencies such as food pantries and food banks to pay for the purchase of food items, food vouchers and food gift cards/certificates to assist in the feeding of eligible clients.


FOOD BANK CATEGORY DESCRIPTION and Eligible Program Costs

FOOD BANK: is intended to allow agencies such as food pantries and food banks to pay for the purchase of food items, food vouchers and food gift cards/certificates to assist in the feeding of eligible clients.


*A “Food Bank” is defined as “Large Food Banks that provide food to smaller food pantries for disbursement. If you are uncertain if you are a food pantry or food bank, please verify with the local board prior to completing application for EFSP funding. Applications submitted in error may not be accepted. 


Please Note: Additional “Food Bank” questions on the application must be completed when applying in this category


New Eligible Costs

LROs may use Phases 38 funding to purchase Personal Protective Equipment (PPE). For all service providers, the purchase of PPE specifically intended to prevent or mitigate the transmission of communicable diseases is permitted. PPE must fall within the guidelines of the CDC, FDA, or state and local health requirements, as applicable to each LRO. Additional factors regarding eligibility include:


• PPE expenditures are limited to 10% of an LRO’s award (Phases 37 and CARES, Phase 38). If an LRO receives an award for both phases, then 10% may be used from each phase.


• PPE may be directly distributed to LRO staff and volunteers to conduct and deliver services and/or clients to receive services.


• EFSP funds cannot be used to purchase PPE for general distribution to the public or for use outside of an LRO’s mission area.


While LROs can use funding to purchase PPE, funding cannot be used for COVID-19 testing.


PROPOSAL PROCESS

  • Proposals will only be accepted electronically through Survey Monkey Apply
  • Please refer to Mandatory Attachments information. If any of the proposal information is incomplete or missing, the proposal will be deemed unresponsive and incomplete, and will not meet the threshold for scoring and allocation.
  • Proposals will be reviewed and scored by EFSP Local Board members and volunteers. Only those proposals that meet the threshold will be forwarded for scoring. Proposals missing answers to any of the questions or required attachments will be considered incomplete and will not meet the threshold for scoring. 


APPEALS

  • If your agency is not selected for participation, you have the right to appeal, provided that your appeal is based upon Board violations of program regulations only.  No appeals will be heard on the basis of scores or award level.
  • A written appeal must be submitted within the timeline indicated in your notification email.
  • You will have the opportunity to present your appeal to the Board or a committee of Board members. You will be notified in writing of the outcome of your appeal.


5.0 CRITERIA FOR EMERGENCY FOOD AND SHELTER PROGRAM (EFSP) FUNDING 

In order to be eligible for funding under the Emergency Food and shelter Program (EFSP) applicants must meet the following criteria:

• Be nonprofit or an agency of government;
• Not be debarred or suspended from receiving Federal funding;
• Have a checking account and sign up for EFT (cash payments are not allowed);
• Have an accounting system or fiscal agent approved by the Local Board;
• Have a Federal Employer Identification Number (FEIN);
• Have a Data Universal Number System (DUNS) number issued by Dun & Bradstreet (D&B) and provide along with other required associated information;
• Have a valid email address for program communication and electronic signature processes;
 
• Conduct an independent annual audit if receiving $100,000 or more in EFSP funds; conduct an annual accountant's review if receiving $50,000 to $99,999 in EFSP funds.  See Annex 12, page 103.
• Conduct annual audit, if expending $750,000 or more in Federal funds, in compliance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR 200 of the Office of Management and Budget (Uniform Guidance);
• Be providing services and using its other resources in the area in which they are seeking funding;
• Practice nondiscrimination (those agencies with a religious affiliation wishing to participate in the program must not refuse services to an applicant based on religion or require attendance at religious services as a condition of assistance, nor will such groups engage in any religious proselytizing in any program receiving EFSP funds;
• Have a voluntary board if private, not-for-profit;
• To the extent practicable, involve homeless individuals and families, through employment,  volunteer programs, etc., in providing emergency food and shelter services.



Additional Information


Los Angeles Local Board Priorities: The Emergency Food and Shelter National Board mandates that Local Boards must set funding priorities annually prior to the selection of agencies for funding. The Los Angeles Local Boards looked at resources available in the community, the emergency food and shelter needs of the community, gaps in services in the community and focus the dollars to address these needs in the areas of emergency food and shelter.


Los Angeles County Local Board Priorities:


1. Chronically Homeless 


2. Veterans 


3. Families 


4. Transitional Age Youth (TAY) 



About EFSP: For more information about the Emergency Food and Shelter Program Los Angeles Local Board, please visit the EFSP Los Angeles Local Board website.



Penalty

Returning unused funds in any prior EFSP Phase will result in the reduction of your projected award amount for the current Phase applying in, by the dollar amount that was returned unspent. Returning unspent funds in more than one previous Phase may prevent an agency from further EFSP awards






Opens
Jan 25 2021 09:00 AM (PST)
Deadline
Feb 12 2021 11:59 PM (PST)